Making a Freedom Of Information (FOI), request to the City of Mississauga Please use the FOI request letter provided below and cut & paste the actually FOi request from the list below the letter. Include the item number as that will be posted along with the number of FOI requests made. Mail the FOI request with $5.00 (the FOI fee), stapled to the top of the page, to the below address, so it does not cover the name of the sender. You can cut out the address below and tape it on to an envelop as a mailing label. TO: Friends of the Cawthra Bush, The reason it is mailed to the FCB and not the City is that we can make sure they "don't get lost in the mail", as the City could claim and that we will know just how many people are helping and accurately note which political party's or groups are supporting and to what degree. This is very important for this FOI petition to work. FOI requests can be made in letter form so this will not be a problem. The method of payment is by cheque or money order made out to the City of Mississauga, indicate on it that it is for a FOI request or $5 cash. If you can use a title beside your name, like, MPP, MP, doctor, school teacher, member of a group or organization, reporter, writer, etc., that works best as then the City will be refusing those with standing in the community. TO: City of Mississauga - Office of City Clerk. ATTN: FOI Coordinator. 300 City Centre Drive, Mississauga, Ont. L5B 3C1 FROM: RE: FOI request: Dear Ms.: I am making a Freedom of Information request, UNDER THE MUNICIPAL FREEDOM OF INFORMATION AND PROTECTION OF PRIVACY ACT, for general records in the care and control of the City of Mississauga. The preferred method of access is copies. The payment of $5 is attached to the top of this FOI request I am looking for copies of records (including any correspondence, reports, memos, notes by staff and E-mails), that respond to this FOI request and that an index of all records be forwarded, so that the records to be copied will be chosen from this list. It is hoped that the wording of this FOI request will ensure low cost access and am open to suggestions on how to make this a low cost access request. If someone else has made the same request as I, and they have received all the records. I would be willing to withdraw this FOI request after contacting this person to verify this (and that they will share the records with me). The FOI request; { Cut & paste one of the items from the below list of FOI requests. Please include the number } Thank You. _________________________________ ________________ (1) In Dec. 2000 to Mar. 2001, the City of Mississauga knocked down part of the Walled Garden, at the Cawthra Bush. All records regarding this, (reports, memos, notes, and e-mails, by and to staff), notes about events took place during that project and after, especially records referring to the Jefferson Salamanders (that live there) and the involvement of the Ministry of Nature Resources. Please check with these City of Mississauga Staff members; John G. Lohuis - Director of Recreation and Parks, Peter Lyons - Parks, Tony Fleischman - Forestry, William Montague - Planning and admin, Mark Warrack - Heritage Coordinator and the City's Risk Manager. (2) Any notes or studies done at the Cawthra Bush regarding mammals. (3) In Mar. 2001 the City of Mississauga removed a large number of old bricks from the Cawthra Bush that were a part of the Walled Garden. All records regarding what happened to bricks is requested. (4) Any agendas, minutes regarding any meeting involving City staff and members of the Urban Forest Management Advisory Committee after June 2002. Check with these City of Mississauga Staff; John G. Lohuis - Director of Recreation and Parks, Peter Lyons - Parks, Tony Fleischman - Forestry. (5) All records about water quality testing and measuring at the Cawthra Bush, from 1994 on. Check with these City of Mississauga Staff; (6) All records and communications in City files regarding Dr. Bogart. As he would be commenting on the Jefferson Salamanders/Cawthra Bush or acting as a City consultant. Check with these City of Mississauga Staff; John G. Lohuis - Director of Recreation and Parks, Peter Lyons - Parks, Tony Fleischman - Forestry. (7) A copy of the manual of other instructions given to those who run the City's kids in Cawthra explorer camp and communications about wildlife, program, for the first and second year it was run by the City. (8) Any notes or studies made by City staff and/or for the City by any outside consultant or government body, from Sept. 1999 on. Check with these City of Mississauga Staff; John G. Lohuis - Director of Recreation and Parks, Peter Lyons - Parks, Tony Fleischman - Forestry. (9) All communications between the City of Mississauga and the Ministry of Natural Resources regarding the Cawthra Bush, from 1998 on, in the City's files. Check with these City of Mississauga Staff; John G. Lohuis - Director of Recreation and Parks, Peter Lyons - Parks, Tony Fleischman - Forestry. (10) All communications between the City of Mississauga and the Credit Valley Conservation regarding the Cawthra Bush, from 1998 on, in the City's files. Check with these City of Mississauga Staff; John G. Lohuis - Director of Recreation and Parks, Peter Lyons - Parks, Tony Fleischman - Forestry. Suggested Letters to the IPC or the City of Mississauga General instructions - if you send a letter or E-mail, make sure to send us a copy so we can know how many people have done so, this is very important! To the IPC The suggested letters to: Ann Cavoukian, IPC commissioner. Fax.# 416 325-9195 E-mail <commissioner@ipc.on.ca> & it would be a good idea to E-mail Robert Binstock, Registrar <robert.binstock@ipc.on.ca> He has got some explaining to do too. 1). Ask her to explain why the FCB is not recognized as a community group by the IPC. If the FCB was it would place a greater onus on releasing records as they would be decimated into the community and used in the local democratic processes. Many efforts were made to gain this recognition and the IPC ignored them. These efforts included letters from FCB members (repeatedly presented to the IPC), asking for the right to access City records and in writing to Robert Binstock, IPC Registrar, specifically asking how to get the IPC to make such a recognition. 2). Ask her why the IPC thinks it has the power to tell the City of Mississauga to deny Mr. Barber access to City staff, who are not involved with processing FOI requests and which has resulted in Mr. Barber being denied access to City planners during a Official Plan Amendment and Rezoning Application. Why the she thinks the IPC can lawful direct the City of Mississauga to do the following "the City is not required to respond to any communication from the appellant (Mr. Barber), unless it is in response to a properly filed access request (in accordance with the terms of Order M-947) or it is in direct response to a request by the FIOC for clarification from him;" 3). Whatever you care to write. To the City of Mississauga The suggested letter to: The Mayor and City Council E-Mail <linda.mailer@city.mississauga.on.ca> Fax.# 905 615-3011 1). Inform the Mayor and Councillors that they should provide the records that the Friends of the Cawthra Bush need, outside of the FOI process, for free as they have suffered enough, that the City should formally recognize both the Friends of the Cawthra Bush and the Cawthra Ratepayers and Residence Associations, that the Information and Privacy Commission/Ont ruling that denies Mr. Barber access to City staff is unlawful as it exceeds the IPC authority and should be ended. 2). Whatever you care to write.
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